Role purpose
Maintain accurate Foundation accounts and efficient administration, with clear accountability for restricted grants, procurement records and approved expenditure.
Key responsibilities
- Maintain bookkeeping, reconciliations, vouchers and accurate financial records.
- Track expenditure by project, donor and budget line and flag variances promptly.
- Prepare payment documentation and apply approval and segregation-of-duties controls.
- Support budgeting, cash-flow forecasts and donor financial reports.
- Maintain procurement files, supplier records and the asset register.
- Coordinate payroll inputs and relevant reporting with external professional advisers.
- Support audits and maintain a complete supporting-document trail.
- Manage routine administration, meeting arrangements and personnel records confidentially.
- Keep Foundation funds and records separate from related commercial entities.
Experience and capabilities
- Accounting, finance or related qualification, or equivalent practical experience.
- Experience in bookkeeping, bank reconciliation and financial administration.
- Strong spreadsheet skills and familiarity with accounting software.
- Understanding of restricted-fund accounting and basic procurement controls.
- Accuracy, discretion and ability to maintain organised documentation.
Desirable experience
- Progress towards or membership of a recognised accounting body.
- Experience in NGO finance, donor reporting or audit preparation.
Expected outcomes
- Accurate and timely accounts and reconciliations.
- Traceable grant expenditure and complete procurement records.
- Reliable financial reports and audit readiness.
Terms of appointment
This appointment is with ELOVIA Foundation. Full-time or part-time by agreement. Salary, benefits and the overall remuneration package, or contracted fees where applicable, are negotiable and will reflect the scope, agreed hours, relevant experience and final terms. Appointment is subject to references, appropriate role-related checks, conflicts-of-interest disclosure and formal approval. Project-funded posts are subject to approved project funding. Start date and detailed working arrangements will be agreed with the successful candidate.
How to apply
Complete the application form on this page, upload your CV and provide a supporting statement explaining how you meet the published criteria. Applications close on 30 October 2026. Recruitment does not require payment. Please do not include confidential beneficiary or donor records in your application.
Download this vacancy document
Equitable recruitment process
ELOVIA assesses applicants against consistent, role-related criteria. Shortlisting is evidence-led; interviews are structured; reasonable adjustments are available; selection decisions are documented; candidate information is treated confidentially; and appointments are made without unlawful discrimination.